25 years of implementation projects in one project model – it works!
Implementation projects do not have to be heavy and unpredictable. Every project at Vision People – large or small – follows the same simple implementation model: VP SureStep. It builds on Microsoft SureStep, stripped of the elements that do not create value and enriched with 25 years of successful development and implementation projects. The result is a project model that provides calm, clarity and a safe go-live.
Replacing old, complex IT systems is our daily business!
Are you running on an old, complex IT system that slows down everyday work? That is exactly the kind of implementation project we do best. Vision People develops and implements integrated business solutions and apps based on Business Central (formerly Dynamics NAV and Navision) and the rest of the Microsoft technology platform. We digitalize and streamline everyday tasks – in Business Central or wherever your employees need data: on their phone, on a website, in a webshop or through Office 365. Same data – different places.
VP SureStep ensures milestones – so everyone in the project moves together
With our proven project model, you always have an overview of each phase's participants, objectives, tasks, budget, success criteria and milestones. Every phase ends with a joint approval – a stage gate – so decisions are documented and everyone in the project moves forward together.
Project definition
Common vision for the project
We enter the process early when your company needs new IT solutions to solve concrete challenges and realize your visions.
In the project definition, we work with management to identify challenges and goals, after which we advise and, at the overall level, put together a solution platform that can support the company's strategy, development plans and visions. Early in the process, it is important to align the company's ambition level and finances to realize the visions.
Together, we create a plan for subprojects, define financial frameworks and deliver an offer that matches your immediate and overall wishes for the new solution platform and the implementation project itself.
At this stage the offer typically just covers the upcoming VisionScope analysis, so we agree on the finances step by step in the VisionScope process.
Analysis
Needs Clarification Workshops
In the agreed VisionScope workshops, we analyze your needs with decades of insight and find the right IT solution – either through standard features, customizations or adjustments to your workflows.
We get to identify your critical workflows and challenge old habits and the expensive custom programming in your old system - against best practice in a standardized and modern cloud solution.
Should there be a need for customizations, integrations and/or apps to optimize the processes, we document this in a VisionScope document for the overall solution and the project.
Through the VisionScope document, we ensure common insight and agreement on a solution composition that meets your needs and forms the IT platform to realize your visions.
After that, Vision People is happy to offer a fixed price offer to develop and implement the solution and project, as it is finally defined within the VisionScope document.
Development
Provision of the solution
With an approved VisionScope document and an agreement on the implementation of the defined project, Vision People establishes the agreed software licenses, as well as development and testing environments for the solution.
Vision People assigns a project manager who prepares a detailed project plan and, together with your project manager, manages the project safely throughout the phases, and who continuously reports on the progress of the project within the project team.
Vision People initiates our development and testing of the agreed custom programming, integrations and apps for the solution, and we get all the solution elements to play together.
As part of Vision People's quality assurance, the solution is tested by one (or more) business consultant(s) to ensure that the functionality matches what is agreed in the VisionScope document.
The consultant then conducts an installation test with your company, where you can confirm that the agreed software and apps are available to you – ready for your training, system setup and testing.
Implementation
Your most resource-intensive period of the project
After Vision Peoples development and testing, your new, modern cloud solution is now ready for deployment with you, starting with your training and setup of system parameters and user rights so that you can test all corners of the solution.
This phase requires significant resources from you, as all your work processes must be tested and approved in the new solution before it goes live. Vision People will provide a template for a test plan, which you fill in with all your internal processes, so that we together in the project management can follow and ensure the progress of the test.
Along the way, you may encounter issues or errors, which are reported in an incident report (via email to incident@visionpeople.dk). Errors in relation to what was agreed in the VisionScope document will be corrected and tested by Vision People, after which you will be given the task for testing again.
Any new requests for the solution that are not stated in the VisionScope document will be handled as Change Requests by Vision People's project manager, as new tasks and are evaluated in the project group in relation to the agreed economy and project schedule and will be scheduled as a starting point for the Optimization phase, so that new tasks do not delay the agreed Go-Live date for the ongoing project.
During this phase, Vision People's project manager will frequently meet with and report to you on the status of ongoing Incident Reports, the progress and finances of the project, and we handle anything that comes up, so we hit the agreed milestones together.
The test course typically lasts 3-6 weeks with daily dialogue between test users, your project manager and the Vision Peoples project team. We continuously correct errors and ensure that the solution is ready for a successful handover.
Commissioning
Go-live and celebration of commissioning
After a successful acceptance test, the solution is now so thoroughly tested that it is put into operation. Vision People moves the solution from the test to the production environment and updates the solution with current production data from the old solution, so that the agreed historical data is now available in the commissioned solution.
The commissioning phase begins when we switch the solution from the test environment to the production environment - and then the focus must be on supporting colleagues who have to get used to the new system and changed (yet tested and approved) workflows. Often it takes a few weeks of daily use of the solution before the benefits are fully experienced and everyone is comfortable with the solution.
We recommend that the project team meet within the first week to ensure that the Operational Test is completed and the solution works as agreed in the production environment as well. After this, the project is completed and new tasks are handled in an Optimization phase, which includes support and planning for further development.
And then we celebrate the commissioning with a Go live cake!
Optimization
Now the value in the solution must be realized
After implementing and stabilizing the new solution, it is important to support users with support and advice in the solution's new, smart features. New ideas and needs often arise when users become familiar with the system - and perhaps further optimization opportunities are identified in the form of new integrations or further digitization of the processes and other business areas of the company that can be advantageously handled in the new solution as well. Possibly also by adding new apps.
We recommend ongoing progress meetings with Vision People to ensure that the solution creates maximum value for the company.
New requests may be gathered into a new project definition and processed efficiently using the same method as the original project — but with fewer resources and shorter time and faster realisation of value.
Same project methodology for different industries
Basically it is VP SureStep, which we use as a project model for all our projects, regardless of industry and size.
The methodology is similar, but there may be specific integrations, test scenarios and scopes, as well as stakeholders to be included and consulted in the project team, depending on the industry and/or solution to be implemented.
Vision People's project documents are adapted to the different industries, so that everything is “familiar” when defining the solution and project.
Industry solutions
At Vision People, we have many years of experience delivering standard solutions for various industries. See if we already have an industry solution that fits your business and processes.
Utility companies
Efficient operation that ensures everything works as it should
Operations must run every day. We deliver solutions for finance, billing and daily operations that ensure stability and flexibility.
Public transport authorities
Simplify everyday life for both passengers and operations
The operation of a public transport authority is complex. Our industry solution helps you gather all information in one place, optimize planning and communication — ensuring a smooth and stable journey.
Project-oriented companies
Stay on top of your projects and avoid surprises
Get rid of surprises and wasted hours. Our solution provides a clear overview of projects, resources and time spent, so you can deliver on time and within budget.
Dynamic Ship Suppliers
Optimize Ship Deliveries and logistics at sea
Efficient management of ship deliveries and service contracts. Get a handle on quotes, orders and documents so you can deliver when ships need you.
Trade and service companies
Smarter solutions to get your store ready for the future
From order to delivery — smooth processes all the way. We help with inventory management, order flow and customer experiences so you can focus on sales and growth.
Let's optimize your business today
Tell us about the visions you want to realize with a new solution platform. We may already have developed solutions and apps for your industry – and if not, we would love to be challenged on how to optimize your manual processes.
Frequently asked questions
Below we have gathered some of the questions we hear most often from our customers – you may find your answer right here:
Can all employees contact support?
As a rule, all users of the system can contact support. In some companies, however, only superusers contact support, so knowledge is built up among the superusers.
