GDPR management in Business Central

The standard functionality of Business Central Online is limited to providing the ability to classifying data, including marking tables or fields as being sensitive to personal data, as well as reading out post-classification sensitive data. The functionality is not immediately assessed as sufficient for companies, since the actual deletion and anonymisation of data, in accordance with the applicable DPR rules, is not supported.

Therefore, VisionPeople has developed the app: VisionGDPR, which precisely handles the deletion and anonymization of selected data based on setup and filtering.

VisionGDPR contains a layout table where you can select the tables you want to handle. The setup includes regular table filter, so that all fields in the selected table can be filtered to select the data to handle. In addition, it is possible to select a dynamic date field in the table, so that, for example, purchase invoices can be deleted based on the posting date or the creation date, depending on the setup.

VisionGDPR also includes the option to either delete data within the filter or anonymize selected fields — that is, overwritten with a defined value.

The solution is made so that you can define which tables and fields you want anonymized, which makes the solution extremely flexible. If the “Anonymize field” field is checked, the underlying table with field numbers, names and anonymization text will need to be filled in.

In addition to filtering directly on a table, VisionGDPR also supports deletion or anonymization based on a linked table. For example, this allows you to delete all dimension values that have not been used on any financial items in the last 5 years (and repeat them in future years). This could similarly be anonymisation of debtors without recorded sales, deletion of sales vouchers on anonymised debtors or the like.

VisionGDPR

VisionGDPR is designed to help companies manage and protect their data in compliance with GDPR regulations and internal data policies. The module gives you full control over which tables in Business Central to clean up, provides the ability to put filters on all data and define how long data should be kept. You can choose to delete data completely and/or anonymize selected fields, such as the name and address of debtors and invoices.

Key Features:

• ‍Custom Cleanup: Select exactly which tables and data to clean up, and set specific filters to target the cleanup.
• ‍Data retention: Define how long data should be kept before cleanup to ensure that you comply with all regulatory requirements.
• ‍Deletion or Anonymization: Choose between complete deletion of data or anonymization of sensitive and personally identifiable information.
• User Friendly Interface: Simple and intuitive setup that makes it easy to manage your data and cleanup processes.

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